Do SMEs need project management?
Posted May 27, 2020 • 4 min read
Recently, many customers will talk about one topic in communication. There is no large-scale enterprise. Do you need project management?
The answer I gave is yes. And the sooner the better.
Many enterprise managers believe that project management is the centralized management of large and medium-sized enterprises for large-scale projects, forming a complete project team to complete the specified tasks. It also formed a project team to form a complete set of project processes. Small businesses simply do not have so much energy to complete such operations.
Project management actually refers to the process of applying specialized knowledge, skills, tools and methods in project activities to enable the project to meet or exceed the set needs and expectations under the limited resources.
So no matter the size of the company, there is fierce business competition in any industry. How can we improve product quality, reduce production costs, and provide more cost-effective products to occupy the dominant market position, and stand out in the current fierce business competition. Therefore, how to carry out efficient project management is a problem that every enterprise cannot ignore.
1. What are the advantages that project management can bring to small businesses?
1, lay the foundation
A good project management system can lay a solid foundation for the subsequent large-scale development of the enterprise, and establish a standardized project process, which has a profound impact on the overall operation of the enterprise.
Under the project management system, a comprehensive set of scientific and reasonable treatment methods should be formed including project goal setting, task allocation, work flow, risk estimation and other related contents.
As the saying goes, "Sharpening a knife doesn't cut woodworkers by mistake", many small businesses will feel that they just need to deal with things temporarily anyway. We should constantly refine the handling and response methods in the process of dealing with crises and problems every time, form corresponding norms, and pass them on through training. In the future, it is impossible for managers to do everything by themselves, so in areas that cannot be controlled, more rely on the department head or even the project members themselves, and actively and correctly respond to project risks in accordance with standardized project processes.
Obviously, this is the better solution.
Often in many small businesses, we always find that such roles exist. They start up with the company, but their work efficiency gradually declines, and their attitudes are negative. Since the relevant evaluation standards have not been established before, the boss is hindered by emotions and there is no way To manage them, this situation can be avoided if they are established as early as possible and improve performance evaluation.
At the same time, clear and improve the performance evaluation standards for the posts of various departments, and formulate reasonable and standardized performance evaluation standards as early as possible, which can eliminate the occurrence of "old fritters".
Risk estimation is a core part of project management.
By using tools to visualize all project progress and work, the company's ability to prevent risks will be greatly improved. Project members must use the project management platform to provide timely feedback on the work situation every day and carry out project coordination and communication. Then, as a manager, timely monitor the progress of the project. You can discover the risk signs of the project early and deal with it in time.
Especially in some agile development projects, after many versions and iterations, if there is no timely control of the project, it is easy to cause the project hours and results to be out of control. Therefore, we need to report and communicate the progress of the project in a timely manner. For the visualization of the progress of the project, more suggestions are made with digital tools and platforms.
3, positive direction
The original intention of setting up a project team was to carry out work around a certain goal.
Therefore, we are required to set a certain stage of goals at the beginning of the work, and all project members must work hard for this.
Decomposing a company's vision into achievable "goals" is very helpful for members to establish a sense of purpose and mission. It also helps managers to decompose and arrange the goals.
It can be said that clenched fists to condense strength. This is also true in enterprise management. Only when everyone works together and has a clear goal can they run faster and farther.
Second, how to implement project management in the enterprise
1. Take the lead role
Managers must first take the lead and express their determination to promote project management within the enterprise. Let the core members lead the team to become the project leader and actively coordinate the project work.
2. Form a temporary project team
In a situation where the company-wide project management cannot be promoted quickly, it is recommended to find active employees and form a temporary project team. Through efficient and quality project management, first make an effect for the company-wide employees to do a demonstration role before facing the company-wide Promote.
3. Choose a highly flexible project management system
Project management is not just a form, more we have to solidify it into work, so a good project management system can implement the daily work processes, work results, work reports and other contents of each employee into specific The results of the work come up.
Three, use tools to improve efficiency
Reasonable and effective use of Project Management Software not only allows us to work in an orderly manner, but also guarantees the achievement of project goals to the greatest extent possible. I recommend using CORNERSTONE , which provides functions including task/requirement/test management, iteration planning, defect tracking, report statistics, team collaboration, WIKI, shared files and calendar, etc. The module is now available for free for groups of 20 or less.